HANDS OF COMPASSION MINISTRY (HCM) – JKUATCU
THE CONSTITUTION.
THEME: “Religion that God our Father accepts as pure and faultless is this: to look after orphans and widows in their distress and to keep oneself from being polluted by the world” (James 1:27).
MISSION.
Serving the needy.
VISION.
To be the hands and feet of Christ in the world.
THEME: “Religion that God our Father accepts as pure and faultless is this: to look after orphans and widows in their distress and to keep oneself from being polluted by the world” (James 1:27).
ARTICLE 1.
1.0 NAME.
The name of the ministry shall be Hands of Compassion Ministry JKUATCU (HCM – JKUATCU).
1.1 MISSION.
Serving the needy.
1.2 VISION.
To be the hands and feet of Christ in the world.
ARTICLE II.
2.0 OBJECTIVES.
Hands of Compassion Ministry is and shall remain to be a Christian ministry fully centered on the gospel of
Jesus Christ and whose objectives shall be entirely nonpolitical and non-denominational and shall include;
a) To be the hands and feet of Christ in the world, loving and looking after those in need around us, the
orphans, the widows, the sick. James 1:27
b) To share the Gospel of Christ to the lost world and live out His teaching even as we help those in need.
c) To nurture our God-given talents and serve others through them.
d) To promote maturity in the Christian faith and life among members.
e) To encourage fellowship amongst members at personal level.
ARTICLE III.
3.0 MEMBERSHIP.
Definition of a Member
A member is any ministry attendee who is a registered by the ministry, fulfills the requirements for
membership, adheres to and abides by JKUAT Christian Union constitution as well as the University (JKUAT)
rules and regulations.
a) The ministry shall draw members from JKUATCU. One becomes a bonafide member by registration.
No registration fee will be required.
b) Any member desiring to terminate membership shall inform the secretary to ensure the ministry’s
records are updated. The resignation shall take effect from the date of receipt of such notice by the
secretary. The secretary shall acknowledge the receipt of the same.
3.1 Rights and Responsibilities of members.
a) Rights.
The members of the ministry have the rights to:
i. Participate in activities, events and meetings/fellowships.
ii. Be nurtured in the right doctrine.
iii. Access the necessary information that pertain the ministry.
iv. Take part in leadership nominations.
v. Be nominated as a leader in the ministry.
b) Responsibilities.
The members of the ministry have the responsibility to:
i. Attend ministry’s meetings/fellowships. ii. Participate in all the
activities and events. iii. Pray for the ministry and fellow members. iv.
Portray the right image and represent the ministry responsibly. v. Show
respect to everyone within or outside the ministry.
NB: No member shall represent the ministry in any official capacity except such authority be delegated
by the executive committee.
3.2 Discipline and Disciplinary Actions.
Disciplinary action will be taken against any member who by belief or practice departs from the aims,
objectives and the doctrinal basis of the ministry as in JKUATCU constitution.
The ministry’s committee reserves the right to handle disciplinary case or choose to pass it to the JKUATCU
executive committee.
3.3 Association.
a) The ministry shall associate with other bodies or organizations within or not within the university
upholding similar objectives and doctrinal basis as laid out in JKUATCU Constitution.
b) Members of the ministry leaving the university shall be free to continue in their involvement with the
ministry as alumni.
3.4 Alumni.
There shall be the ministry’s alumni fellowship.
b) The fellowship shall bring together the alumni of the ministry
c) The roles of the fellowship, among others shall be:
- Advisory
- Support
- Involvement
ARTICLE IV.
4.0 OFFICE BEARERS.
Executive office bearers shall be;
i) Chairperson
ii) Vice-chairperson
iii) Secretary
iv) Organizing secretary
v) Treasurer
vi) Editorial coordinator
vii) Dad
viii) Mum
4.1 Duties of the ministry Committee
The Committee shall exercise such power as given, and any other in line with leadership on behalf of the
ministry. Its duties shall include:
a) Ensuring that the objectives of the ministry are implemented
b) Placement and replacement of any member of the Committee as deemed desirable for the efficient
running of the affairs of the ministry.
c) Choosing of various sub committees.
d) Choosing and approving of ministers/speakers on behalf of the ministry to speak in the meetings.
4.2 DUTIES OF THE OFFICE BEARERS.
4.20 Chairperson.
a) Shall unless prevented by illness or sufficient cause, preside over all meetings of executive
committee and all general meetings.
b) Shall coordinate the work of the other committee members.
c) Shall foster the realization of the Vision, mission and objectives of the ministry.
d) Overall leader of the committee and the ministry.
e) Signatory of the ministry’s bank account.
4.21 Vice- chairperson.
a) He/she shall assist the chairperson in coordination of all ministry’s activities for the better
achievement of the objectives stipulated in this constitution.
b) In the absence of the chairperson assume and act on the authority and responsibility of the
chairperson, except being a signatory to the group’s bank account.
c) Perform any other duty as may be assigned from time to time by the chairperson.
d) By virtue of his/her office, is a leader of the executive committee.
e) Shall oversee all the Prayer sessions of Ministry.
4.22 Secretary.
a) Shall be responsible for all correspondences of the ministry.
b) Shall convene meetings in consultation with the chairperson.
c) Shall be taking minutes for all meetings.
d) Shall be keeping database of the ministry.
e) Shall manage, file and store all of the ministry’s documents, letters and paperwork except those
that pertain to a particular office.
f) Signatory of the ministry’s bank account.
g) Shall perform any other duties as assigned to him/her by the chairperson.
4.23 Organizing secretary.
a) Shall be responsible for organizing all the activities of the society.
b) Shall be responsible for arranging a pre-visit to the suggested children homes, hospitals, homes
for the handicapped to identify any special needs that may be presented.
c) Shall book venues for all activities of the ministry.
d) Shall be responsible for all the duties of the secretary in her/his absence and carry out any other
delegated duties from the secretary.
e) Shall perform any other duties as assigned to him/her by the chairperson.
4.24 Treasurer.
a) Shall receive all the monies and funds and shall deposit such in the ministry’s account.
b) Prepare an annual budget for projected ministry expenditure and income.
c) Preparation of the financial report of all the transactions from the previous General Meetings to
the next for approval by the ministry’s committee before being presented to the ministry members.
d) Keep, safeguard and update all the records of all the assets of the ministry.
e) Monitoring of all activity budgets.
f) Signatory of the ministry’s bank account.
g) Shall perform any other duties as assigned to him/her by the chairperson.
4.25 Editorial coordinator.
a) Shall be responsible for all publications of the ministry either online or offline.
b) Responsible of production all ministry’s paperwork.
c) Shall coordinate and oversee the production of any ministry items or materials with authority from
the executive committee for the ministry. E.g. T-Shirts, pledge cards, book marks etc.
d) Shall perform any other duties as assigned to him/her by the chairperson.
4.26 Mum.
a) Shall be responsible for tabling a detailed budget for consideration by the executive committee
before any visit.
b) Shall be responsible for arranging for the members meals during any HCM visits or related
activity such as retreat
c) Shall oversee the nurturing team together with the Dad.
d) Shall perform any other duties as assigned to him/her by the chairperson.
4.27 Dad.
a) Shall be responsible and the overseer of the all sub committees.
b) Shall coordinate and oversee the operation functioning of all cell groups
c) Together with the Mum shall oversee the nurturing team.
d) Shall assist and act in place where the mum is unavailable.
e) Shall perform any other duties as assigned to him/her by the chairperson
4.28 Other members
Shall perform duties as assigned to them by the committee and / or the chairperson from time to
time and shall fully participate in the committee decision and implementation thereof.
4.3 NOMINATION OF OFFICIALS.
i. Nominations should be done in October, the second Monday of the Month prior to handing over to allow for
one week probation and the other(s) for orientation. Orientation shall continue for two weeks after the A.G.M.
ii. Any Person who has been approved as a member of the Ministry for at least two semesters shall be eligible to
be nominated into office except final Year student.
The Chairperson MUST have served in the previous executive committee.
iii. Nominations for officials shall be done by secret ballot.
iv. One shall only be eligible for the nomination for a maximum of two terms.
v. Must be born again with beliefs in line with the doctrinal basis laid out in JKUATCU constitution.
vi. Should be committed and willing to serve in the ministry.
vii. Must be able to execute the duties of the particular office.
viii. Should not be holding demanding post (s) elsewhere unless it’s due to unavoidable circumstances.
ix. Any office bearer who ceases to be a member of the ministry shall automatically cease to be an office bearer.
4.3 THE ELECTROL COLLEGE (E.C);
i) It shall conduct procedural matters regarding nominations and will be led by a chairperson appointed by the
outgoing executive committee.
ii) It shall consist of 7 Members who are not eligible to hold any post and shall be from the outgoing or previous
executive committee and any other member(s) of the ministry all been not eligible.
NB: The nomination dates can be revised depending on other changes; for example change of spiritual
year.
ARTICLE V.
5.0 ACTIVITIES OF THE MINISTRY.
a) Visiting homes for the elderly, hospitals, children homes, and special needs institutions to show the
compassion of Christ and the love of God.
b) To love, encourage and teach from the Word of God, His great commission.
ARTICLE VI.
6.0 MEETINGS OF THE MINISTRY.
a) There shall be two classes of general meetings; Annual General Meeting and special general meetings. The
Executive committee shall select the dates for Annual General Meetings in the first semester, as it deems
convenient.
b) The Special General meetings shall be held, as it deems convenient.
c) Being a Christian ministry, prayer meetings shall be held every Monday of the week and will also double up as
an avenue for updating members on the running of the ministry. The prayer meeting day can be revised by the
JKUATCU executive committee when necessary.
6.1 MINISTRY COMMITTEE MEETING.
a) The committee shall hold its meeting any time appropriate and convenient for at least two thirds of its
members.
b) Resolutions within the committee shall be made by a simple majority and remain the final decision
agreed upon.
ARTICLE VII.
7.0 SOURCES OF FUNDS FOR THE MINISTRY.
i) The assets of the ministry shall be in cash, cheque or in any kind.
ii) The main contribution shall be through member pledges. However this is bound to change with time to
an activity the ministry shall identify as a viable way of generating income. Other sources of assets shall
be; charitable organizations, friends, the JKUAT Christian Union, HCM associates.
iii) All money and funds shall be received by and paid to the treasurer or any member of the committee.
The treasurer shall deposit all monies in the name of the ministry in a bank or banks approved by the
committee.
iv) The funds of the ministry shall only be used for the purposes the committee considers proper in
accordance with the objectives of the ministry.
v) The committee shall have power to suspend any office bearer who it has reasonable cause to believe is
not properly accounting for any of the funds or property of the society and in such a case any property
misused shall be accounted for by the person responsible.
vi) The committee shall have power to appoint another person in his or her place in one month’s time on
acting capacity.
vii) The financial year of the ministry shall be from one Annual General Meeting to the other.
ARTICLE VIII.
8.0 CODE OF CONDUCT.
a) *Any member whose conduct adversely affects the reputation and dignity of the ministry, safety of the
members or has contravened any of the provision of the constitution of the ministry shall be
recommended for expulsion by the executive committee; if upon advice by the executive committee the
member has failed to reform.
b) *Office bearers may be removed from office the same way as laid down for the expulsion of member in
rule (a) above and vacancy then created shall be filled by a person elected two weeks after declaration
of the vacancy.
ARTICLE IX.
9.0 CONSTITUTION AMMENDMENT.
Amendment to this constitution must be approved by at least two thirds of majority members at a
general meeting of the ministry. It shall not however be implemented without being signed by three of
the HCM office bearers.
9.1 INTERIM COMMITTEE
i) The HCM committee shall appoint an interim committee to oversee the ministry’s operation either in
full or part of it when appropriate and agreed upon.
ii) The eligible members for appointment for interim must satisfy ARTICLE IV; Clause 4.3, Parts iv, vii,
viii, ix and x of this constitution.